The submitting author is the first (main) author and is responsible for presenting the work. This means that you must register, pay the appropriate fee AND attend the meeting in person. We do not accept substitute authors or pre-recorded presentations. BOPSS decision is final.
Submission Deadline: Noon on Tuesday 9 May 2026
Registration and Payment Deadline: Noon on Tuesday 9 June 2026
Submission Method: Submit by email only using wetransfer.com
File Format: PowerPoint only (Keynote files cannot be accepted)
Orientation & Slide Format: 16:9 widescreen (not 4:3)
Presentation Timing: 4 minutes to present & 1 minute for question
Slide Limit: Maximum of 10 slides (including the title slide, thank you and questions slides)
Video Content: embedded videos must not exceed 60 seconds
Images: High-resolution images only
Animations and Transitions: Maximum of 10 permitted (of either type in total) throughout presentation
Speaker Notes: Not viewable during the presentation — please print separately if needed
Consent: Patient consent must be obtained for any images or data used
Disclosure: Declare any financial interests on the title slide or final slide
Audio/Video Alerts: If your presentation contains audio or video, please notify us when submitting
Timing
The programme is tightly scheduled, and it is essential that your presentation does not exceed the four-minute time limit. Please be aware that the session moderator will ask you to stop if you overrun and audiovisual content may be cut if needed to maintain the schedule. We appreciate your cooperation in helping the session run smoothly and on time.
Guidance on Use of National Flags
To maintain professionalism and consistency across all presentations, BOPSS kindly asks presenters to follow the guidance below regarding the use of national flags in their slides or posters.
- Do not use flags to symbolise personal identity or nationality if it is not relevant to the institutional logo
- Use institutional logos where those are required
Important Considerations
Be mindful that flags can carry political or emotional weight, particularly during times of international tension or conflict. We encourage presenters to prioritise institutional affiliation and clarity over national representation. Presenters are responsible for the accuracy and appropriateness of any visual symbols used in their presentations.
Review and updates
This guidance will be reviewed annually and updated as needed to reflect global sensitivities and feedback from participants.
