ePoster Uploads

IMPORTANT INFORMATION – please take the time to read this

  1. Deadline for receipt of your e-poster is midnight 31st May 2024
  2. No changes accepted after 31st May 2024
  3. To upload your files you login to your BOPSS account via the website
  4. You need a ticket for the scientific meeting to upload your e-poster files
  5. You cannot change authors or title or add your e-poster to someone else’s account
  6. You may upload edited versions up until the deadline. Ensure you first DELETE your current files and then upload the new ones
  7. Failure to upload by the deadline will result in removal of your e-poster from the programme
  8. NAMING your FILES – Name both the PowerPoint file AND the pdf file with the same file name. Use the following format only (BOPSS poster is not particularly helpful): 101-smith.pdf and 101-smith.pptx – this is made up from your assigned schedule number (not the abstract submission number) followed by your surname
  9. File upload size limit is 40MB

 

Upload – two files

  1. ONE slide PowerPoint slide created using a 16:9 ratio (widescreen) NOT 4:3
  2. ONE pdf copy of your PowerPoint slide

Saving & naming your files – Name both the PowerPoint file AND the pdf file with the same file name using the following format only – your e-poster number (see above) followed by your surname – e.g. 101-smith.pptx and 101-smith.pdf

Slide Master Format

  1. PowerPoint only
  2. Orientation = landscape
  3. Use 16:9 ratio (widescreen) NOT 4:3
  4. You may include video and / or audio on loops (please see below). Please note that the pdf version will not be interactive so upload an appropriate version

 

Content

 

Font – Limit the amount of text and ensure that the font size can be read from 1 foot away (if it can’t it’s too small)

 

Images – should be scanned at the highest possible resolution for optimal viewing

 

Video

  1. can be included
  2. maximum running time of 30 secs
  3. must be embedded into the slide
  4. set to run on a loop (there is no user control available)

 

Multimedia and Animation

  1. can be included
  2. e.g. animation on a chart or graph
  3. scrolling text can be included
  4. set to run on a loop (there is no user control available)

Audio 

  1. can be included
  2. maximum running time of 30 secs
  3. must be embedded into the slide
  4.  set to run on a loop (there is no user control available)

Internet / online content – internet or html links cannot be included

Saving & naming your files – Name both the PowerPoint file AND the pdf file with the same file name using the following format only – the number you have been allocated followed by your surname – e.g. 101-smith.pdf and 101-smith.pptx

 

Good practice for producing an electronic poster:

  1. PowerPoint only
  2. one slide (in landscape orientation)
  3. widescreen (16:9) ratio
  4. each section should be brief and to the point
  5. for case series, studies and audits the sections should broadly follow:
    a.      introduction, methods, results, discussion, significance / conclusion
  6. for interesting case reports, sections should broadly follow:
    a.      history, clinical findings, management, result/outcome, conclusion
  7. adopt the motto of Mies van der Rohe: “Less is more
  8. no more than 6 bullet points per section
  9. avoid wrapping the text, use of paragraphs – this isn’t an essay
  10. avoid all upper case even in titles
  11. text should contrast with background
  12. background should be plain – avoid borders etc
  13. images should be scanned at highest resolution possible
  14. use charts and graphs (very poster friendly)
  15. remember to use large text size on legends / labels
  16. references – in readable text otherwise don’t include

Failure to upload your e-poster files by noon on 31st May will mean that your e-poster will NOT be included on the screens at the meeting, on the website and will be removed from the programme / meeting App. Once you have submitted your e-poster by the deadline it cannot be changed.

If you have any queries or are unsure about any of the guidelines, please ask via conference@bopss.co.uk

We want your e-poster to be of the highest quality.